Job Description

Executive Assistant/Personal Assistant, NYC + Travel

Comp: $125k-130k

Days and hours will be Monday - Friday from 8:30am - 5:00pm

Our client is an UHNW principal who lives on the UES and travels 25% of the year.

We are ideally seeking an energized and organized Executive Personal Assistant who has experience working with a collaborative household team and travelling with her/his principal.

• Assist the principal with taking notes, making schedule adjustments, and being side-by-side support
• Responsible for all the principal’s private projects, appointments, events, e-mails, etc. Keep principal on time for appointments.
• Responsible for all of the principal’s medical , school appointments and playdates.
• Remind the principal of important tasks, deadlines and events.
• Manage principal’s calendars, schedule appointments and set reminders
• Facilitate charity invitations and logistics
• Create Guest lists for dinner parties, invitations, thank you notes etc.
• Guest Coordination; create and update arrival, departure and notify team of changes.
• Coordinate family and group travel and update spreadsheets as needed
• Create and coordinate event time lines.
• Manage Christmas gifts and cards
• Log, code, and email monthly credit card receipts/statements
• Reconcile Principal’s credit card receipts
• Greet family and guests warmly and direct them to food and seating areas
• Accompany the principal on domestic/international trips, assist with organizing and planning travel as requested.
• Assist in organizing and planning travel.
• Communicate, plan, and stay active with upcoming trips, pack, etc.
• Research - events, exhibits, and restaurants. Provide information, facts and figures.
• Summarize findings and provide links to relevant resources. Make recommendations based on research.
• Work closely with Estate Manager and Principal on projects.
• General administrative work
• Assist with/walk dogs as needed
• Place online orders
• Run errands and last-minute requests
• Administratively support the Principal on all items or projects of the household in all areas as requested.
• Assist with the children if needed.

OTHER:

• Maintain professionalism while providing family-friendly style of service
• Maintain organization and cleanliness at all times
• Organize the principal's closets based on seasons.
• Must be available and capable of completing a myriad of duties
• Maintain a high level of confidentiality and privacy of the principal and family at all times.
• Report directly to the Estate Manager in regards to all matters

QUALIFICATIONS:

• Must be highly proficient in excel and word.
• Must be highly proficient in MAC, Microsoft Excel, Microsoft Word, Email, iPhone communications, and Internet.
• Motivated, organized, honest, energetic, discrete, possess a high degree of integrity, strong work ethic, and responsible
• Outgoing, positive attitude and adaptable to change
• Articulate and ability to listen, read and speak effectively
• Strong attention to detail and excellent organization skills
• Understands children and enjoys being around children and pets
• Previous experience working in private homes or yachts is preferred

POSITION DETAILS:

• Confidentiality, patience and understanding is a key part of this position.
• Hours subject to change with the employer's evolving schedule. Extra work shifts may be required to cover to help with special events.
• Position may include travel.

WORK SCHEDULE:

Days and hours will be Monday - Friday from 8:30am - 5:00pm. Weekends and travel will be scheduled as needed. Schedule subject to change based on the Principal's needs.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Similar Jobs